2025 Massachusetts Appointment Renewals: Key Dates and Steps for Carriers

 The clock is ticking for the Massachusetts company appointment renewal period. Invoices will be available starting July 19, 2025, at 8:00 AM Central Time, and the renewal window closes promptly on August 31, 2025, at 5:00 PM Central Time. Carriers that want to stay compliant — and avoid paying for unused appointments — should start preparing now.


Termination Cutoff and Renewal Cycle

All terminations must be processed no later than July 14, 2025. Any new appointments added on or after July 1, 2025, will not appear in the 2025 renewal billing; instead, they’ll roll over into the 2026 cycle. Renewed appointments will remain active through June 30, 2026.

There is no extension period after the renewal deadline — once it’s closed, it’s closed.

Massachusetts Renewal Fees and Payment Process

  • State renewal fee: $75 per license class for individuals or per member for business entities

  • NIPR processing fee: 1% of the total state fees (minimum $5, maximum $1,000)

Payments must be submitted electronically via NIPR; the Massachusetts Division of Insurance does not accept direct payments. Approved payment methods:

  • Credit cards (Visa, MasterCard, American Express) for invoices under $60,000

  • ACH (electronic check) from U.S.-based banks

For ACH transactions, ensure your bank has pre-authorized NIPR ACH ID 9431763793. Returned checks will result in a $25 penalty.

Tools to Prepare Before Invoices Are Issued

Carriers can tidy up their records ahead of the renewal period by using the Company Appointment Report (CAR) or NIPR’s Interactive Termination Application. These tools are available to NIPR Subscribers or through approved NIPR Gateway Resellers.

Final Thoughts

Act early to ensure your records are accurate, unnecessary appointments are terminated, and payments are ready to go by July 19.

For help or more information, contact NIPR Support (Contact Us | NIPR).

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